Recruiters often store interview recordings and handwritten notes in scattered local folders. When hiring panel members need to review candidate feedback, files get sent back and forth via email or instant messaging; recipients may struggle to locate attachments, and each round of sharing requires repeated file transfer steps.

This friction comes from relying on local file storage for interview materials. Traditional workflows separate audio files, interview transcripts and evaluator notes. Files are saved individually on each interviewer’s device. Once an interview ends, manually compiling and distributing records creates redundant work, while version inconsistencies emerge when multiple people add feedback separately.

MeetingMinutes supports storing interview recordings and associated notes within its file management system, accessible through the web portal. After capturing or importing interview audio, users can organise records under candidate names. The built-in QR code sharing capability lets team members access the same set of interview materials quickly. Cross-device sync ensures authorised reviewers see the latest record whether they open MeetingMinutes on desktop or other logged devices. This sharing function works only for records saved inside MeetingMinutes; external audio files not imported to the platform cannot be shared via this method.

A typical hiring workflow looks like this. An interviewer records an onsite candidate conversation and imports the audio to MeetingMinutes, then adds their initial evaluation notes to the corresponding record entry. The hiring lead generates a QR code for this interview file and sends it to the interview panel. Panel members scan the QR code to open the shared record on the web page, add independent feedback, and all updates sync automatically. Later, the recruiter exports consolidated records into usable formats when preparing for hiring committee reviews.

This workflow fits hiring teams with multiple panel interviewers who need asynchronous review of candidate interviews. Teams that require dedicated applicant tracking system pipelines may need separate HR software, as MeetingMinutes focuses on recording storage and team sharing rather than end-to-end candidate tracking. All collaborative sharing actions run inside MeetingMinutes’ web workspace, using its native file management and QR share features to centralise interview audio and notes without manual file forwarding.